Location: Magnuson Spokane

Department: Office of Culture & Development

Salary Range: $54,699 - $61,730

Starting salary for this position is: $54,699 (Annually)

The salary range represents the earning potential for this position, through training, evaluations and years spent working in this position with CCS.

About Us 

We are a community college district comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC). In addition to serving a large urban and suburban population in greater Spokane, the district provides educational services to rural communities throughout a 12,302 square-mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges of CCS are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 07/15/2024. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Executive Assistant to the Chief of Culture, Talent Development, and Information Technology

This mission-critical position provides confidential, executive-level administrative support to the Chief of Culture, Talent Development, and Information Technology. This emotionally intelligent service-oriented professional is a member of a dynamic team dedicated to implementing the Community Colleges of Spokane (CCS) strategic plan and contributing to next-level thinking and innovative work that helps co-create a technology-forward, positive, and supportive teaching, learning, and workplace culture.

Consistent with the administrative policies, guidelines, and procedures of CCS, this position manages a multi-million dollar budget tracking system and implements best practices in project management client services, and event planning.

Duties & Responsibilities

• Manage day-to-day office responsibilities and functions using lean principles to include monitoring of budgets, purchasing documents, contracts, licenses and workflows. *
  
• Maintain the department’s websites and social media space, working with the Information Technology (IT) department management team to update and implement IT policies & procedures. *
  
• Answer telephones, process mail, respond to inquiries from central management services clients, take meeting minutes, implement office procedures and ensure compliant records retention processes that lead to greater efficiency and effectiveness. *
  
• Assist in budget planning and development; monitor and track all expenditures; process purchase requests; oversee the reconciliation of purchase requisitions, purchase orders, invoices and payments; make travel arrangements for department staff, process registration and prepare expense reports and reimbursement requests. *
  
• Assign required cybersecurity training to new hires, vendors, contractors, persons of interest and other entities associated with CCS. Monitor training compliance and follow up as necessary. *
  
• Assist the Chief in implementing division-wide onboarding plans for new IT professionals and development and retention plans for current team members, and may supervise support staff, interns, and work-study students. *
  
• Cross-train to serve as backup in select fiscal specialist and project management office responsibilities to ensure fiduciary compliance and project completion. *
  
• Support positive employee and labor relations efforts in a union setting. *
  
• Coordinate State Board and ctcLink meetings, trainings, and events. *
  
• Assist in special projects as assigned by the Chief. *
  
• Attend meetings as a department representative as needed. *
  
• Model professional decorum and mutual respect in all personal interactions. *
  
• Comply with district policy, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.*
• Support and advance the CCS strategic plan and perform other duties as assigned. *

* Indicates this is an essential duty.

Competencies

• Manages Complexity
  
• Decision Quality
  
• Action Oriented
  
• Plans & Aligns
  
• Ensures Accountability
  
• Drives Results
  
• Collaborates
  
• Instills Trust
  
• Demonstrates Self-Awareness
  
• Self-Development
  
• Nimble Learning
  
• Situational Adaptability
  

Learn more about our competencies.

Minimum Qualifications

• Associate’s degree in Administrative Assistant, Accounting, Information Systems or closely related field from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
  
• Three years experience supporting a dynamic, client-centered workplace.
  
• Ability to use discretion, exercise sound judgment and strictly maintain confidentiality.
  
• Ability to communicate well in writing, reflecting the editorial standards of an educational institution and professional workplace.
  
• Ability to communicate professionally and discretely in all interpersonal interaction, reflecting the standards of an executive in high-stakes conversations.
  
• Ability to manage and successfully execute multiple projects and meet tight deadlines.
  
• Ability to represent the Office of the CIO using independent judgment and professionalism.
  
• Ability to conduct research, compile and analyze qualitative and quantitative data.
  
• Expert skill level using Microsoft Office applications.
  
• Ability to understand, track, monitor, and reconcile multiple department budgets.
  
• Enthusiasm and support for the pillars and priorities of the CCS strategic plan.
  

Desired Qualifications

• Knowledge of improving business processes.
  
• Demonstrable experience in developing and implementation communication plans.
  
• Relevant experience in event planning.
  

Physical Requirements

• Work is performed in an office environment with frequent interruptions and background noise.
  
• Work is sedentary.
  
• Frequent use of computers.
  

Conditions of Employment

• Contract 12-month position.
  
• This position is overtime eligible.
  
• Criminal background check is required.
  
• Requires local or regional travel.
  

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

This is a contracted, exempt management position. Medical, dental life and long term disability insurance benefits are provided as currently administered under the Public Employees Benefits Board; TIAA-Cref retirement plan or WA State Retirement Plan. Vacation leave accrues at the rate of 14.67 hours per month (22 days per year) and sick leave accrues at the rate of 8 hours per month, effective upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.)

Public Employees Benefits Board

Additional benefits information

Required Application Materials!

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
  
• Resume.
  
• References – the names, addresses, and phone numbers of three professional references.
  
• College transcript(s) if applicable - unofficial/copies of transcripts are acceptable; official transcripts are required upon hire.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu.

Community Colleges of Spokane (CCS) Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
 
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

Equal Opportunity Institution

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding their child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of a trained guide dog or service animal by a person with a disability, genetic information, or any other legally protected category. 

Direct all inquiries or grievances regarding access and Title IX or ADA to: 
Amy McCoy | Chief Compliance Officer
Title IX and ADA Coordinator
Community Colleges of Spokane
2917 W. Whistalks Way, MS 3027
Spokane, WA. 99224-5288
ccs.titleix@ccs.spokane.edu
509-279-6012
 
Direct all inquiries regarding equal opportunity compliance and/or grievances to: 
Greg Stevens | Chief Strategy and Administration Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040