Location: CCS District Office Spokane

Department: District Employee Comp

Salary Range 43 (steps A - M) : $3,728 - $4,987

Starting salary for this position is: $3,728 (Monthly)

Employees hired at the entry step of this range (step A) will receive a two (2) step increase after six months and then every 12 months until they reach step L of the salary range. Employees hired at any step above step A will receive a two (2) step increase after 12 months and then every 12 months until they reach step L of the salary range. All employees will receive a longevity increase to step M six years after reaching step L in their permanent salary range.  Each salary step is approximately a 2.5% increase.

About Us 

We are a community college district comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC). In addition to serving a large urban and suburban population in greater Spokane, the district provides educational services to rural communities throughout a 12,302 square-mile region in Eastern Washington. This region includes all of Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges of CCS are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until 4:00 p.m. PST on 10/08/2024. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About the Travel Coordinator - Fiscal Specialist 2

Under general direction of the Expense Accounting Supervisor, the Travel Coordinator (Fiscal Specialist 2) is a member of the Payments and Expense Reimbursement Team in the District Business Office.

The Travel Coordinator uses independent judgment to process transactions and to provide fiscal support for travel administration. This position provides backup and support to the P-Card (Purchasing Card) program; Accounts Payable; and other student cashiering transactions. This position ensures compliance with Federal, State, and District rules and procedures in processing fiscal transactions.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Coordinate districtwide fiscal support for travel related expenses and reimbursements. *
• Analyze, audit and review all completed Travel Prior Approval Forms (TPAs). *
• Process travel reimbursements, travel advance requests, cash advances, and vicinity mileage requests for faculty/staff travel reimbursement. *
• Review and interpret district, Washington State Office of Financial Management (OFM) and federal fiscal travel policies. Ensure compliance with OFM and District rules and regulations. Analyze travel regulations and provide advice and assistance to travelers. *
• Ensure travel expenditures are properly charged to authorized budgets in accordance with approved TPAs. *
• Analyze and review expenditure coding on payment invoice vouchers, ensuring the appropriate tax treatment of travel related reimbursements. *
• Ensure travel reimbursement rates comply with State and Federal regulations and ensure timely updates to travel-related systems. *
• Perform regular reviews and audits of outstanding payment and reimbursement documents. *
• Maintain and process travel expense records and take corrective action to resolve problems. Ensure travel files are complete and meet audit requirements. *
• Recommend changes and update travel procedures, including development of forms and procedures. Communicate changes in procedures to faculty and staff, as necessary. *
• Provide recommendations for computerized travel system development and improvement. *
• Audit travel related P-Card transactions to include adherence to CCS/State travel policies, allowability of expenses, correct sales/use tax calculations, and verification of supporting documentation (e.g., detailed receipts). *
• Develop training materials to explain complex requirements and conduct training seminars for employees. *
• Serve as a subject matter expert (SME) for the travel module of the ctcLink Enterprise Reporting System. *
• Maintain/monitor/disseminate information regarding state travel contracts to faculty/staff. *
• Assist other Business Office departments with fiscal related tasks as needed. Provide backup to the supervisor as needed. *
• Model professional decorum and mutual respect in all personal interactions. *
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements. *
• Support and advance the CCS strategic plan, and perform other duties as assigned. *

* Indicates this is an essential duty.

COMPETENCIES

• Manages Complexity
• Decision Quality
• Action Oriented
• Plans & Aligns
• Ensures Accountability
• Drives Results
• Collaborates
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Two years of full-time equivalent experience as a Fiscal Specialist 1 and 15 quarter or 10 semester credits of college level accounting. OR,
• Equivalent education/experience.

DESIRED QUALIFICATIONS

• Experience using accounting-related software.
• Knowledge of travel accounting and related transactions.
• Knowledge of general P-Card procedures.
• Ability to use computer software in an office environment with an emphasis on using web applications.
• Travel industry and/or travel accounting experience.
• Experience with ctcLink (PeopleSoft), or other similar, Enterprise Reporting System (ERP).
• Experience in higher education or government environment.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of local, state, and federal travel laws and regulations.

PHYSICAL REQUIREMENTS

• Work is performed in a semi-open office environment.
• Work is sedentary.
• Frequent use of computers.
• Visual focus and strain.
• Work involves constant interruptions and requirement to answer on demand questions by phone, in person, or electronically.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT 

• Full-time schedule (12 months, 40 hours a week).
• Position is eligible for overtime.
• 6-month probation period.
• Criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of one (1) day per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information

Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
  
• Resume.
  
• References – the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at CCS.Recruiter@ccs.spokane.edu.

Community Colleges of Spokane (CCS) Equity Statement

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Coeur d’Alene Tribe, Confederated Tribes of the Colville Reservation, Kalispel Tribe and Nez Perce Tribe.
 
We pay our respect to tribal elders both past and present as well as to all Indigenous people today. This land holds their cultural DNA, and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

Equal Opportunity Institution

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, pregnancy related conditions, parental status or families with children, status as a mother breastfeeding their child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of a trained guide dog or service animal by a person with a disability, genetic information, or any other legally protected category. 

Direct all inquiries or grievances regarding access, Title IX, ADA, equal opportunity compliance, and/or grievances to:
Fred Davis | Chief Human Resources Officer
Community Colleges of Spokane
P.O. Box 6000, MS1004
Spokane, WA. 99217-6000
509-434-5040